Home › Free tools › Trip Fee Calculator
Free calculatorNo signupShort answer: Trip fee = round-trip miles × cost per mile + round-trip drive hours × your hourly rate. At the IRS business mileage rate of 76 cents a mile (from July 1, 2026), a 30-mile round trip that takes 45 minutes at $75 an hour is $22.80 + $56.25 = $79.05, so charge about $80.
Runs in your browser. Estimates only: check local code and your supplier.
Vehicle cost = round-trip miles × cost per mile
Time cost = round-trip minutes ÷ 60 × hourly rate
Trip fee = vehicle cost + time cost + tolls and parking
The default cost per mile is the IRS standard business mileage rate: 76¢ per mile for July 1–Dec 31, 2026 (72.5¢ for Jan 1–June 30, 2026). It covers fuel, wear and depreciation for a typical vehicle. A heavy truck or trailer may cost more per mile.
30 miles round trip, 45 minutes of driving, $75/hr, 76¢ per mile:
Your real minimum rate, by trade and by season, on a printable rate sheet. Save jobs, brand your quotes and stop re-typing numbers.
Many handymen use a minimum charge, such as one or two hours, that already covers the trip. A separate trip fee works better for quotes, estimates and jobs outside your normal service area.
Yes. Use round-trip miles and time, because you can't book other work during either leg.
That is a common sales tactic: charge the trip fee for the estimate visit and credit it to the job if the customer books.